Job Opportunity: Suny RF | AP Specialist

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Job Opportunity: Suny RF | AP Specialist

suny-research foundation

About The Research Foundation for SUNY:
The Research Foundation for The State University of New York (RF) is the largest comprehensive university-connected research foundation in the country.

Our mission is to provide talent, services, and technology that empower SUNY to research, innovate, and transfer discoveries that transform the world’s knowledge economy.

Our vision is to make SUNY the best place for faculty, students and staff to research, innovate, and solve the world’s most pressing problems.

The RF serves SUNY by providing essential administrative services that enable SUNY faculty to focus their efforts on the education of students and the performance of life-changing research across a wide range of disciplines including medicine, engineering, physical sciences, energy, computer science, and social sciences. We work with the academic and business leadership of SUNY campuses to support research and discovery through the administration of sponsored projects and technology transfer and management of intellectual property for public benefit and economic growth.

The RF is committed to diversity, inclusion and a working environment that enhances productivity, creates personal and professional opportunities, unleashes everyone’s full potential and fuels innovation. We hold the organization and each other to the highest standards of integrity, accountability and ethical behavior.

Visit and connect with the us on Facebook, Twitter and LinkedIn. Learn about SUNY at


As a learning organization, the RF encourages all employees to continue to grow and develop professionally. At the RF Central Office, employees are offered many opportunities for learning and development, including Professional Development Planning, a 12-month Mentoring Program, Tuition Reimbursement, Job Rotation, DiSC Profile Behavioral Assessment, Employee Engagement Teams, Job Skills Training, and an Employee Wellbeing Team.

Job Description:

Under the general direction of the Accounts Payable/Purchasing Manager, perform diversified clerical and accounting duties such as processing of vendor check activity, distribution of vendor checks, and input of invoices for payment. Job functions are performed within established procedures under general guidance and supervision.


Responsible for the review and distribution of the daily AP vendor checks. This includes monitoring the email box Vendchecks and handling special check requests.
Input and monitor accounts payable invoices in the Oracle Accounts Payable module for all corporate office activity, campus activity and any affiliated activity. Obtain supporting documentation from campuses and gather second signatures for all payments over $100K.
Monitor the Vendchecks mailbox for incoming campus wires. Process wires in the AP module and run Visual Compliance on all foreign wires and checks.
Modify payment batches as requested by campuses (pulling payments, changing routing of payments, etc.).
Process P-card reconciliation charges.
Perform stop/cancel/reissues of payments as requested.
Assist with providing AP training to campus and Central Office staff.
Contribute to and participate in Internal Controls process for accounts payable and purchasing.
Performs a variety of administrative assignments, including filing, mailings, answering phones, mail sorting and preparing FedEx/UPS requests.
Contribute to a work environment that fosters teamwork and cooperation; where employees can prosper; find rewards in their efforts; and, be continuously challenged to improve the performance of the organization. Represent the Finance Office with a positive professional image.
Other duties as assigned by the Accounts Payable/Purchasing Manager.


Associates degree or 5 or more years progressive experience in clerical functions including experience in accounting or accounts payable. Working knowledge of Excel and Word software applications desirable.

Additional Information:
As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant’s race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.

The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Review of applications will begin immediately and continue until the position is filled.

The Research Foundation for the State University of New York is not an agency or instrumentality of the State of New York. Employees of the Research Foundation for the State University of New York are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. The Research Foundation for the State University of New York operates under a contract with The State University of New York and receives no directly appropriated state funding.

Application Instructions:
Applicants interested in applying MUST submit the following documents:

1. Resume/Cv
2. Cover Letter

After submitting your resume/CV, the subsequent pages enable you to upload additional documents including a cover letter.

Returning Applicants – Login to your RF SUNY Careers Account to review your application.